Extract of birth certificate is a document
issued by a competent state agency to prove the birth fact of an individual
registered at the civil status registry. According to the regulations in
Vietnam, the original birth certificate cannot be re-issued. A birth extract is
a certified true copy of the birth certificate. The reason people need to apply
for a copy of the birth certificate extract is because the original copy of the
civil status extract is lost or damaged.
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According to the regulations, the authority
whom issue copy extract of birth certificate will not depend on the place of
residence of the person having the right to request, hence the requester can
apply for a copy of extract birth certificate at civil status management
agencies nationwide. However, at present, because the electronic civil status
database system has not been synchronized nationwide, the request for issuance
of a copy of civil status extract is still within the competence of the
People’s Committee of the province, commune where the birth was originally
registered. The birth certificate extract from the original has the same value
as the original.
Applying for a copy of extract birth certificate is an
administrative procedure. Specifically, the person who wishes to apply for a
copy of extract birth certificate can do this by himself or authorize another
person to carry out this procedure. In addition, the requester can apply in
person or send it by post or submit an application online through the national
public service portal.
In addition, the application for a copy of extract birth
certificate must also comply with the regulations. Accordingly, the dossier
includes: (i) Declaration; (ii) The original of one of the identification
papers to prove identity; (iii) Power of attorney or documents proving the
kinship relationship. The authorization must be made in writing and
authenticated according to the law. In case, authorizing a relative, the
authorization document does not need to be notarized or authenticated, but
documents relating to the relationship with the authorizing person is needed.
If the documents are in a foreign language, they must be translated into
Vietnamese and notarized or authenticated by the translator’s signature as
prescribed by law.
Within three working days from the date of receipt of the dossier,
the civil status registration and management agency will verify the dossier and
compare the information in the electronic civil status database. If the request
for certification is correct, a document certifying civil status information
shall be returned to the requester. In case of having to check and verify, the
time limit can be extended but not exceeding ten working days. If the birth
registration data is not found, the civil status agency will normally send a
written reply with the content not found in the data.
You could learn more about ANT Lawyers Birth Certificate Practice
or contact our lawyers at ANT Lawyers – Law Firm in Vietnam for
advice via email ant@antlawyers.vn or call our office at +84 28 730 86 529
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